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Jun 25, 2025 09:35 PM
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File Management on Squarespace
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Essential tips for file management on Squarespace include using the link editor for uploading and managing files, understanding file behavior based on type, and ensuring files stay within the 20 MB limit. Regular audits help maintain site functionality and prevent broken links.
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File Management on Squarespace
Learn essential tips for handling files efficiently on Squarespace.
TL;DR: Key Points
- Upload, rename, and manage files directly from the Squarespace link editor
- Delete files and understand how file storage works on CDN
- Know how file behaviour (open or download) depends on file types and browser settings
- Link files whilst staying within the 20 MB limit
Uploading and Managing Files in Squarespace
Using the Link Editor
The link editor is your main tool for file management in Squarespace. Here's how to use it:
- Open the link editor by selecting the type of link you want to create (text links, navigation links, image clickthrough URLs, or button blocks)
- To upload a new file, select 'File' from the drop-down menu and click the upload icon. You can upload from your computer or choose an existing file on your site
- Check the 'Open link in new tab' toggle if you want files to open in a new tab. Note that certain file types like .docx will download regardless of this setting
Editing and Deleting Files
The link editor makes file changes simple:
- To rename a file: Hover over the existing file, click the pencil icon, change the name, and press Enter
- To delete a file: Hover over the file and click the trash can icon
Important: Deleted files remain accessible via their CDN URL until fully removed from Squarespace's system. This process can take some time.
Downloading Files
You can't download all files from your site at once, but single-file downloads are straightforward:
- Go to the page containing the linked file
- Right-click (or control + click on Mac) the link and select 'Save link as...'
- Choose where to save it on your computer
File Types You Need to Know About
You can only link one file per link. Here are the main file types and their quirks:
- Zip files: Perfect for grouping multiple files under a single upload link
- PDF files: You can upload PDF forms, but the form functions won't work
- Docx files: These always download rather than opening in the browser, regardless of your settings
Developer and CSS File Uploads
If you're working with custom designs:
- Use Github integration to sync template files if you're using the Squarespace Developer Platform
- Upload custom CSS-related files (like images and fonts) through the custom CSS editor
Common Questions
Can I change a file's URL?
No. Squarespace uses a CDN that automatically assigns URLs to files, and these can't be changed.
Can I stop my files showing up in search engine results?
Yes, by uploading files to a password-protected page. Make sure you re-upload the file after setting the password to ensure it stays protected.
Can I add passwords directly to files?
No, you can't password-protect individual files. You can only secure the entire page where the file is hosted.
Why do some files download instead of opening?
This depends on your browser settings and the file type. Files like .docx always default to downloading.
Jargon Buster
CDN (Content Delivery Network): A network of servers that deliver content efficiently based on where users are located.
CSS (Cascading Style Sheets): Code used to style and design web page layouts.
File Manager: Squarespace's tool for uploading, deleting, and managing linked files on your website.
Pro Tip
Regularly audit and manage your files in the link editor. Keeping track of what you've uploaded prevents broken links and keeps your site running smoothly.
Good file management keeps your website professional and functional. Squarespace's built-in tools make it easy to upload, edit, and manage your content, ensuring your site stays dynamic and user-friendly. Get comfortable with these basics and your visitors will always have access to the files they need.