Tagging File Names Before Extensions in Google Drive
TL;DR:
- Add descriptive tags before file extensions to keep Google Drive organised
- Prevents duplicate file names and makes files easier to identify at a glance
- Works on both desktop and mobile Google Drive apps
- Use underscores or dashes to separate tags from the original filename
Adding tags before file extensions transforms messy Google Drive folders into organised systems. Instead of having "report.pdf" and "report_final.pdf" scattered around, you can spot exactly what you need straight away.
Why Tag Before Extensions?
When you dump tags at the end of filenames, everything looks cluttered. Files with different extensions but similar names create confusion. Tagging before the extension keeps things tidy and helps you spot the right file faster.
This approach works particularly well when you're dealing with multiple versions of the same document or different file types for the same project.
How to Add Tags Before File Extensions
The process is straightforward across all Google Drive platforms:
On Desktop:
- Right-click the file you want to rename
- Select 'Rename' from the menu
- Insert your tag before the file extension
- Use underscores or dashes to separate elements
On Mobile:
- Tap the three dots next to your file
- Select 'Rename'
- Add your tag before the extension
- Keep spacing consistent with underscores or dashes
Example Structure:
- Original: "quarterly_report.pdf"
- Tagged: "quarterly_report_draft.pdf" or "quarterly_report_final.pdf"
Best Practices for File Tagging
Keep your tags short and meaningful. Use consistent terminology across your Drive. Common tags include:
- Status indicators: _draft, _final, _approved
- Version numbers: _v1, _v2, _v3
- Project codes: _PH2024, _client_review
- Date stamps: _jan2024, _q1
Stick to one tagging system once you start. Mixing different approaches creates the same confusion you're trying to avoid.
Automation Tips
You can speed up this process by renaming files in batches when you upload them. If you're working with team members, establish tagging conventions early so everyone follows the same system.
Consider using Google Drive's built-in search functionality alongside your tags. Well-tagged files become much easier to find through search.
FAQs
Does adding tags change the file type?
No. The file extension determines the type, and adding tags before it doesn't affect functionality.
Can I use spaces in my tags?
You can, but underscores or dashes make filenames more readable and work better across different systems.
Will this mess up file sharing?
Not at all. Recipients will see the full filename including your tags, which often makes shared files clearer.
What happens if I forget the extension?
Google Drive usually preserves the extension even if you accidentally delete it during renaming.
Jargon Buster
File Extension: The letters after the dot in a filename (.pdf, .docx, .jpg) that tell your computer what type of file it is
Tag: A descriptive word or code added to filenames to help with organisation and searching
Batch Renaming: Changing multiple file names at once using the same pattern or system
Cloud Storage: Online file storage that you can access from any device with internet
Wrap-up
Smart file naming saves time and reduces frustration. Start with your most important folders and work your way through systematically. Once you get into the habit, you'll wonder how you managed without proper file tagging.
The key is consistency. Pick a system that makes sense for your work and stick with it.
Ready to level up your Google Drive skills? Join Pixelhaze Academy for more practical automation tips.