Team Collaboration in Softr Apps
TL;DR:
- Invite unlimited team members and contractors to your Softr workspace at no extra cost
- Set different permission levels for each collaborator to control project access
- Use the workspace feature to manage multiple projects with different team configurations
- Remove or modify team member access anytime through workspace settings
Softr's collaboration tools let you work with as many people as you need on your app projects. You can bring in team members from your organisation, external contractors, or anyone else who needs to contribute to your build.
The platform handles unlimited invites, which means you won't hit caps or pay extra fees when your project grows. This makes it practical for everything from small internal tools to larger client projects that need input from multiple stakeholders.
Setting Up Your Team
Getting people into your Softr workspace is straightforward. Head to the Invite Your Team section in your workspace settings.
Enter the email addresses of whoever you want to collaborate with. Softr will send them an invite link, and once they accept, they'll have access to the projects you've assigned them to.
Permission levels matter here. You can give people different types of access:
- Editor access lets them build and modify apps
- Viewer access restricts them to viewing and commenting
- Admin rights give full workspace control including billing and team management
Think about what each person actually needs to do before you assign their level. You can always change this later, but getting it right from the start saves confusion.
Managing Multiple Projects
One workspace can house several different app projects. This is useful when you're running multiple builds simultaneously or when different team members need access to different apps.
You can assign collaborators to specific projects rather than giving everyone access to everything. This keeps things organised and means people only see the work that's relevant to them.
For client work, this separation is particularly handy. You might have internal team members who can access all projects, while client stakeholders only see their specific app development.
Removing Team Members
Sometimes you need to change who has access. Maybe a contractor has finished their work, or someone has moved to a different role.
Go to your workspace settings and find the team management section. You'll see a list of all current collaborators with options to modify their permissions or remove their access entirely.
When you remove someone, they lose access immediately. Their previous contributions stay in place, but they can't make any new changes or view the project.
Making Collaboration Work
The technical setup is only half the story. Getting good results from team collaboration needs some planning around how you'll actually work together.
Establish who does what. Even with unlimited invites available, having too many people making changes without coordination creates problems. Decide who has final approval on design decisions, content updates, and technical configurations.
Use project communication outside Softr. The platform handles the building side, but you'll likely want separate channels for discussing strategy, sharing feedback, or handling project management tasks.
Regular access reviews help. Check periodically who still needs access to what. People's roles change, projects wrap up, and keeping your collaborator list current improves security and reduces clutter.
FAQs
Can I set different permissions for different projects in the same workspace?
Yes, you can assign collaborators to specific projects with different permission levels. Someone might have editor access to one app but only viewer access to another.
What happens to work when I remove a team member?
Their previous contributions remain in the app. Only their future access is revoked, so you don't lose any work they've already completed.
Is there a limit on external contractors I can invite?
No, Softr doesn't cap the number of external collaborators. You can invite as many contractors, clients, or external team members as your project needs.
Can collaborators invite other people to the workspace?
Only users with admin permissions can invite new collaborators. Regular editors and viewers can't send invites, which helps you maintain control over workspace access.
Jargon Buster
Workspace – Your main account area in Softr where all your apps and team management happens
Collaborator – Anyone you've invited to work on your Softr projects, whether internal team members or external contributors
Permission levels – The different types of access you can grant, controlling what collaborators can view, edit, or manage
Project assignment – Giving specific collaborators access to particular apps within your workspace
Wrap-up
Softr's unlimited collaboration feature removes the usual constraints around team size and project complexity. You can scale your development team up or down based on what each project needs without worrying about additional costs or technical limitations.
The key is using the permission system thoughtfully and keeping your team structure organised as projects evolve. With proper setup, you can handle everything from small internal tools to complex client applications with multiple stakeholders involved.
Ready to build better apps with your team? Join Pixelhaze Academy for in-depth Softr tutorials and collaborative project strategies.