Connect Wix with Trello for Better Project Management
TL;DR:
- Connect Wix to Trello using Zapier or Make to automate your workflow
- Turn website form submissions into Trello cards automatically
- No coding required – both tools have simple setup wizards
- Start with basic form automation then expand to other tasks
- Regular testing keeps your automations running smoothly
Linking your Wix website to Trello transforms how you handle project management. Every form submission, enquiry, or booking can automatically become a Trello card, keeping your projects organised without manual data entry.
Choose Your Automation Platform
You've got two solid options for connecting Wix to Trello:
Zapier works well for straightforward automations. It's reliable and has clear setup steps that walk you through connecting your accounts.
Make (formerly Integromat) handles more complex workflows if you need multiple steps or conditions in your automation. The interface takes a bit more getting used to, but it's more flexible.
Both platforms offer free tiers that cover basic integrations, so you can test things out before committing to a paid plan.
Setting Up Your Integration
Start by creating accounts on both your chosen automation platform and ensuring you have admin access to your Wix site and Trello boards.
In your automation tool, look for the Wix and Trello connectors. Most platforms have setup wizards that guide you through linking your accounts step by step.
The most common workflow is triggering a new Trello card when someone submits a form on your Wix site. You can map form fields to card details – names become card titles, messages become descriptions, and you can assign cards to specific team members or lists.
Set your trigger conditions carefully. You might want all contact forms to create cards in your "New Enquiries" list, while newsletter signups go to a different board entirely.
Test Before You Launch
Always run a test before activating your automation. Submit a dummy form entry on your Wix site and check that the Trello card appears with the right information in the correct list.
If something's not working, check your field mappings and make sure both accounts are properly connected. Most issues come from incorrect field matching or permission problems.
Once everything's working, activate the automation and monitor it for the first few real submissions to catch any edge cases.
Expanding Your Workflow
Start simple with basic form-to-card automation, then add more sophisticated features as you get comfortable with the system.
You might set up different automations for different types of forms – client enquiries could create cards with due dates and assigned team members, while general contact forms might just create simple cards for follow-up.
Consider adding email notifications when certain types of cards are created, or use Trello's built-in automation rules to move cards between lists as projects progress.
FAQs
Can I connect Wix with Trello directly without third-party tools?
Not currently. Wix doesn't have a native Trello integration, so you need an automation platform like Zapier or Make to bridge the two services.
What information from Wix forms can I send to Trello?
You can map most form fields to Trello card elements – names, email addresses, messages, phone numbers, and any custom fields you've created. You can also add static information like due dates or team member assignments.
Do I need coding skills to set this up?
No. Both Zapier and Make use visual interfaces with dropdown menus and form fields. You're essentially filling out forms and selecting options rather than writing code.
How much does this integration cost?
Both platforms offer free tiers that cover basic automations. Zapier's free plan includes 100 tasks per month, while Make offers 1,000 operations monthly. Paid plans start around £15-20 per month for higher limits and advanced features.
Jargon Buster
Automation platform – Services like Zapier and Make that connect different apps and automate workflows between them
Trigger – The event that starts your automation, like someone submitting a form on your website
Action – What happens when your trigger fires, such as creating a new Trello card
Field mapping – Connecting information from your Wix form (like a name field) to specific parts of your Trello card (like the card title)
Webhook – A way for apps to send real-time information to other services when something happens
Wrap-up
Connecting Wix to Trello eliminates the manual work of copying form submissions into your project management system. Start with a simple contact form automation to get familiar with the process, then expand to handle different types of enquiries and workflows.
The time you save on data entry can go into actually responding to enquiries and moving projects forward. Plus, nothing falls through the cracks when every submission automatically becomes a trackable card in your system.
Ready to streamline your workflow? Join Pixelhaze Academy for more integration guides and website management tips.