Form and Newsletter Storage on Squarespace
TL;DR:
- Set up form storage to capture submissions via email, Google Drive, or Squarespace's built-in lists
- Connect forms directly to Squarespace mailing lists for newsletter management
- Use Mailchimp integration for broader email marketing campaigns
- Zapier connects forms to other business apps for automated workflows
- Always test your storage settings to avoid losing form submissions
When you create forms on your Squarespace site, you need to decide where those submissions will be stored. Without proper storage, your form submissions disappear into the digital void. Here are your main options.
Squarespace Mailing Lists
This keeps everything in-house. Form submissions go directly to your Squarespace Email Campaigns subscriber lists. It's the simplest option if you're managing newsletters through Squarespace itself.
Email Address
The most straightforward approach. Each form submission lands in your inbox as an email. You get instant notifications, but managing lots of submissions this way can get messy.
Google Drive
Connect your forms to a Google Drive spreadsheet for better organization. Submissions automatically populate rows in your spreadsheet, making it easy to sort, filter, and analyze responses. This works well if you need to share data with team members or prefer working in spreadsheets.
Mailchimp Integration
If you're using Mailchimp for email marketing, connect your forms directly to your Mailchimp audience. Just make sure your form fields match what Mailchimp expects, or you'll run into sync issues.
Zapier
This opens up hundreds of possibilities. Connect form submissions to Trello, Salesforce, Slack, or whatever apps you use. It's overkill for simple contact forms but powerful if you need automated workflows.
Managing Multiple Storage Options
You can send submissions to multiple destinations. For example, get an email notification and save data to Google Drive simultaneously. This creates backup copies and lets different team members access data in their preferred format.
Squarespace's Contacts Panel automatically stores submitter information regardless of your other storage choices. You can segment contacts based on which forms they submitted or their subscription status.
Common Storage Mistakes
The biggest mistake is not choosing any storage option. Your form will look like it works, but submissions vanish completely.
Another issue is connecting too many forms to one Google Drive account. The limit is 50 forms per account, and hitting that limit can cause automatic disconnections.
FAQs
Can I connect one form to several storage options?
Yes, you can link forms to multiple destinations. Email notifications plus Google Drive storage is a common combination.
What happens if I don't choose a storage option?
Your form becomes useless. Submissions have nowhere to go and disappear completely.
How do I manage subscriber lists directly on Squarespace?
Use the Squarespace mailing list integration. This keeps subscriber data in your Squarespace interface alongside your Email Campaigns.
Is there a limit to Google Drive form connections?
Yes, 50 forms per Google Drive account. Keep track of connected forms to avoid hitting this limit.
Jargon Buster
Form Storage – Where your form submissions go after someone hits submit
Email Campaigns – Squarespace's built-in email marketing tools
Zapier – Service that connects different apps to automate tasks
Wrap-up
Form storage isn't exciting, but it's essential. Choose the option that matches how you work and always test your setup. Whether you prefer email notifications, spreadsheet organization, or automated workflows, there's a storage solution that fits. The key is actually setting it up properly and checking it works.
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