Efficient Inventory Management with Squarespace
TL;DR:
- Manage and search inventory using the Products panel or Squarespace app
- Add products to specific store pages, removing a page deletes its inventory
- Products display price, SKU, stock levels, and visibility status
- Use filters to manage inventory by type, such as physical or digital products
- Regular stock updates prevent overselling and keep customers informed
Overview of Inventory Management in Squarespace
Squarespace handles product inventory through the Products panel on desktop and the mobile app. You can add new products, edit existing entries, or delete them as your business needs change.
The system works across all Commerce plans, though some features like bulk editing are only available on higher-tier plans.
Viewing and Organizing Inventory
Access your complete inventory through the Products panel. This shows all active, scheduled, and hidden products. Deleted products won't appear here.
Each product listing displays:
- Current price
- SKU (Stock Keeping Unit)
- Available stock levels
- Visibility status (public, hidden, or scheduled)
This gives you a quick overview of product performance and availability without diving into individual product pages.
How to Add a Product
On desktop:
Navigate to the Products panel and click 'Add product'. Select the appropriate store page for the new item.
On mobile:
Tap the Commerce tab, hit the plus icon, and select 'Add new product'.
Remember that products are tied to specific store pages. If you delete a store page, you'll lose all products associated with it.
Editing and Managing Stock Levels
Click on any product to view variant-specific stock levels. Changes here update immediately across your store.
You can adjust prices and stock numbers directly in the product settings for both single items and products with multiple variants.
For businesses with high inventory turnover, check stock levels regularly. This is especially important during sales periods or seasonal peaks.
Sorting and Filtering
Use the filtering options to display products by type:
- Physical items
- Digital products
- Services
- Gift cards
Sort by stock level to prioritize inventory replenishment. This shows out-of-stock items first, making it easier to identify what needs restocking.
Troubleshooting Common Inventory Issues
If you see an empty Products panel or a "No Products" message:
- Check your store page is active and not password protected
- Verify products are set to 'Visible'
- Confirm you're looking at the correct store page
- Make sure you haven't accidentally deleted the store page
These issues usually stem from visibility settings rather than actual missing products.
Stock Level Alerts
Enable stock level alerts in your account settings to receive notifications when inventory runs low. This helps prevent stockouts and keeps your store running smoothly.
Set alert thresholds based on your typical reorder times and sales velocity.
FAQs
How do I add a new product in Squarespace?
Go to the Products panel, select 'Add product', and choose the store page where it should appear.
Can I be alerted when inventory is low?
Yes, enable stock level alerts in your account settings to receive notifications for low inventory.
Is it possible to bulk edit inventory in Squarespace?
Yes, on Commerce plans, use the Products panel for bulk changes or upload a CSV file with updated product details.
What happens if I delete a store page?
All products associated with that page will be deleted too. Make sure to move products to another page first if you want to keep them.
Why can't I see my products in the Products panel?
Check that your store page is active, not password protected, and that products are set to visible rather than hidden.
Jargon Buster
SKU: Stock Keeping Unit – a unique identifier used to track each product in inventory.
Commerce Tab: The section in Squarespace for accessing all e-commerce settings like product management.
Variants: Different versions of the same product that vary by size, color, or other attributes.
Store Page: The specific page on your site where products are displayed and sold.
Wrap-up
Squarespace's inventory management keeps things straightforward whether you're handling a few products or hundreds. The Products panel gives you everything you need to track stock, update prices, and manage visibility.
Regular maintenance is key. Check stock levels weekly, update product information as needed, and use the filtering tools to stay organized. This prevents overselling and keeps your customers happy.
The mobile app makes it easy to update inventory on the go, which is handy if you're managing stock from multiple locations or need to make quick changes.
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