Easily Manage Files on Your Squarespace Site
TL;DR:
- Upload files directly through the link editor with a 20 MB size limit
- Files can be reused, renamed, or deleted within the editor
- Specific file types like .zip, .pdf, and .docx have unique behaviors on download
- Uploaded files can be linked to pages but are managed separately from gallery or CSS files
Getting Started with File Management
To handle files on your Squarespace site, start by using the link editor. This tool allows you to upload files, link them to your site's content, and manage them effectively.
Uploading a New File
- Open the link editor and select 'File' from the drop-down menu
- Click the upload icon and choose a file from your computer. For previously uploaded files, select them from the 'Recently uploaded' list or use the search function
- Optional: Toggle 'Open link in new tab' to decide how the file opens for the visitor
Note: Some file types, like .docx, will automatically download instead of opening in a new tab.
Managing Existing Files
Renaming a File: Hover over the file in the link editor, click the pencil icon, edit the name, and press Enter.
Deleting a File: Hover and click the trash icon. Deleted files remain as static assets on the CDN but are no longer linked directly on your site.
To fully remove a file trace, follow Squarespace guidance on managing file URLs after deletion.
Downloading Files
To download a file:
- Navigate to the page with the linked file
- Right-click (or control + click) on the file link and select 'Save link as…' to save it to your computer
File Types and Special Conditions
.zip Files: Ideal for grouping multiple files into one download link, keeping under the 20 MB limit.
.pdf Files: These retain their functionality except in form operations on Squarespace.
.docx Files: These will always download rather than open in-browser, which is handy for document distribution.
Additional File Management Areas
Images and Media: Files like images or audio are managed and displayed differently. They integrate directly into galleries or audio blocks with distinct settings.
CSS and Developer Files: These are handled via the custom CSS editor or the Developer Platform, allowing more technical customizations.
FAQs
Can I change a file's URL on Squarespace?
No, file URLs are assigned by the CDN and cannot be altered.
How can I protect my files from being indexed by search engines?
Upload files to a password-protected page to shield them from search engines. Remember, existing indexed pages might still expose files unless the page setting is changed afresh.
Is it possible to password-protect a file directly?
Squarespace doesn't support direct file password protection. However, you can secure an entire page that hosts the file.
Why are some files downloading instead of opening in the browser?
This behavior depends on the file type and browser settings. For instance, .docx files are set to download by default for consistency.
Jargon Buster
CDN (Content Delivery Network): A network of servers that distribute and deliver the digital content efficiently based on geographic locations.
URL (Uniform Resource Locator): The web address that leads to specific content or files on the internet.
Browser Troubleshooting: The process of resolving issues within a web browser, often involving settings adjustments or cache clearing.
Wrap-up
Managing your files on Squarespace is designed to be straightforward, allowing you to focus more on creating and less on technicalities. Whether you're uploading documents for public download or setting up images in a gallery, understanding these processes enhances your site's functionality and user experience. Remember, the way files behave (like automatic downloads for .docx) can be pivotal in planning how you share content with your audience.
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