Embed Google Docs and More Into Google Sites
Learning Objectives
- Understand how to embed Google Docs, Slides, Sheets, and Forms into Google Sites
- Learn the steps to ensure seamless integration of these documents
- Recognise common issues and learn how to address them
Introduction
This chapter covers the essential skills of embedding interactive Google workspace tools like Docs, Slides, Sheets, and Forms into Google Sites. Embedding these tools can make your website more dynamic and informative. We'll guide you through each process, ensuring you can enhance your site with useful, interactive elements without a hitch.
Lessons
Embedding Google Docs
Google Docs can be transformed into interactive elements on your site, providing visitors with real-time information and collaboration opportunities.
Step 1: Open your Google Site
Navigate to the specific page on your Google Site where you want the document to appear.
Step 2: Insert the Google Doc
Click "Insert" on the top menu, then select "From Drive." Find the Google Doc you wish to embed and select it. Adjust the size and border settings to fit your page layout.
Always check the sharing settings of your Google Doc to ensure it's viewable by your site visitors.
Embedding Google Slides
Turn presentations into engaging web content by embedding Google Slides directly onto your Google Site pages.
Step 1: Choose your Google Slides
Go to the page you want to enhance and click on "Insert" > "From Drive." Select your Google Slides presentation from your Drive.
Step 2: Customise the presentation view
Choose how you'd like your slides to appear, such as starting automatically or showing the speaker notes.
Use the lock aspect ratio feature to maintain the slide dimensions, preventing any distortion on different devices.
Embedding Google Sheets
Keep your data-driven content up-to-date by embedding live-updating Google Sheets.
Step 1: Select the Google Sheet
Insert it onto your site page through "Insert" > "From Drive" and choose the desired Sheet.
Step 2: Adjust visibility settings
Ensure that your Google Sheet has the correct sharing settings to be viewable by all your visitors.
Embedding Sheets with charts? Check that all charts are correctly displayed and updated in real-time.
Embedding Google Forms
Create interactive surveys or forms on your website by embedding Google Forms.
Step 1: Pick the Google Form
Find the form in your Google Drive and go to the insert menu on your Google Sites page.
Step 2: Embed and test
After embedding, fill out the form to ensure all functionalities work as intended on your site.
For complex forms, conduct thorough testing across different devices to check responsiveness and functionality.
Practice
Try embedding a Google Doc into a test page on your Google Site. Play around with the formatting options to see how it changes the presentation and accessibility of the document. Once you're comfortable, experiment with embedding a Google Sheet or Form to see how these different elements can enhance your site's functionality.
FAQs
How do I ensure my Google Docs are visible to site visitors?
Check the sharing settings of your document. It should be set to "Anyone with the link can view" or higher visibility options.
Can I make adjustments to the Google Sheets once it's embedded?
Yes, any updates you make in the Google Sheet will automatically reflect on your Google Site as long as the embed link remains active.
Why is my Google Form not displaying properly on mobile devices?
This could be due to complex formatting in your form. Try simplifying your form or adjusting the embed settings on Google Sites for better mobile responsiveness.
Jargon Buster
Embedding: Integrating content from one source into another website or platform to allow it to be accessed directly from the new location.
Google Sites: A tool provided by Google that allows users to create websites with little to no coding knowledge.
Interactive Content: Digital content that requires user engagement, such as documents, presentations, data sheets, or forms.
Wrap-up
Now that you understand the basics of embedding Google Workspace tools into your Google Sites, experiment with different types of content to see what best enhances your site's functionality. Remember to always check your sharing settings and test your embedded content across different devices to ensure it displays correctly for all visitors.
Keep practising, and don't hesitate to refer back to this guide whenever you need a refresher on embedding techniques.
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