SEOSpace Report Exports and Agency Collaboration

Learning Objectives

By the end of this chapter, you'll be able to:

• Export reports from SEOSpace in different formats
• Share SEO reports with external teams or agencies
• Customise report content before exporting
• Troubleshoot common export issues

Introduction

Exporting and sharing SEO reports is crucial when working with teams or external agencies. Whether you need to update your manager on progress or collaborate with SEO specialists, knowing how to get your data out of SEOSpace and into the right hands makes the difference between smooth collaboration and endless email chains.

This chapter covers everything you need to know about exporting reports from SEOSpace, customising what gets included, and sharing them effectively with others.

Lessons

Lesson 1: Exporting Your First Report

Here's how to export any report from SEOSpace:

Step 1: Log into your SEOSpace account and head to your dashboard.

Step 2: Find the report you want to export and click on it to open the full view.

Step 3: Look for the download icon (usually in the top right corner of the report). Click it.

Step 4: Choose your preferred format from the dropdown menu. PDF works best for presentations, while CSV is better for data analysis.

Step 5: Click 'Export' and wait for the download to complete.

The file will save to your default download folder. Most reports take 10-30 seconds to generate, depending on how much data you're exporting.

Lesson 2: Customising Report Content

Not every report needs every piece of data. Here's how to trim yours down:

Step 1: Before clicking the export button, look for 'Customise Report' or 'Export Options' (this appears on most report pages).

Step 2: Tick the boxes next to the sections you want to include. Untick anything you don't need.

Step 3: Use the date range selector if you only need data from specific time periods.

Step 4: Click 'Preview' to see how your customised report will look.

Step 5: If you're happy with it, proceed with the export as normal.

This saves time for everyone – your recipients get focused, relevant data instead of wading through pages of information they don't need.

Lesson 3: Sharing Reports with Teams and Agencies

Once you've got your exported report, here's the best way to share it:

Choose the right format: PDFs keep formatting intact and work on any device. CSVs are better if the recipient needs to manipulate the data.

Write a clear subject line: "SEO Report – [Your Site] – [Date Range]" tells people exactly what they're getting.

Include context: Add a brief note explaining what the report covers and highlighting any key findings or concerns.

Set expectations: Let recipients know if you need feedback, action items, or just want to keep them informed.

Be consistent: If you're sending regular reports, stick to the same day each week or month so people know when to expect them.

Remember This

Keep your reports focused and relevant. A short, targeted report that answers specific questions is far more valuable than a comprehensive dump of every metric SEOSpace tracks.

Practice

Export a report from your SEOSpace account and customise it to include only the sections relevant to a current project or goal. Share this report with a colleague or supervisor via email, including a brief explanation of the key findings. Ask them for feedback on whether the report format and content met their needs.

FAQs

What should I do if my report export fails or gets stuck?
Check your internet connection first, then try refreshing the page and exporting again. If the problem persists, try exporting a smaller date range or fewer sections. SEOSpace sometimes struggles with very large exports.

Which format should I use for sharing with agencies?
PDF is usually your best bet. It preserves formatting, opens on any device, and looks professional. Use CSV only if the agency specifically needs to import the data into their own tools.

Can I export multiple reports at once?
No, SEOSpace requires you to export reports individually. However, you can save your customisation settings for each report type to speed up future exports.

How often should I share reports with my team or agency?
Monthly reports work well for most situations. Weekly reports are useful during active campaigns or when making significant changes to your site.

Jargon Buster

CSV (Comma-Separated Values): A file format that stores data in rows and columns, easily opened in spreadsheet programs like Excel.

Export Feature: The function in SEOSpace that lets you download reports as files to your computer.

SEO Agency: A company that specialises in improving websites' search engine visibility and rankings.

PDF (Portable Document Format): A file format that preserves document formatting across different devices and programs.

Wrap-up

Getting comfortable with exporting and sharing SEOSpace reports opens up better collaboration opportunities with your team and external specialists. The key is keeping reports focused, choosing the right format for your audience, and being consistent with your sharing schedule.

Next, try experimenting with different report types and customisation options to see what works best for your specific needs and recipients.

Ready to take your SEO skills further? Join Pixelhaze Academy for more advanced training and support.