Notion Email Notification Settings
TL;DR:
- Notion lets you control how often you receive email notifications
- Choose from every 5 minutes to weekly updates
- Access these settings through your account preferences in Notion
- Changing email frequency doesn't affect how you use Notion itself
- Pick a frequency that matches how actively you use the platform
Notion can flood your inbox if you're not careful with email notifications. The good news is you can dial these up or down based on how actively you're using the platform.
Most people either get bombarded with emails or miss important updates entirely. Finding the right balance takes a few minutes of setup but saves hours of email management later.
Finding Your Notification Settings
Head to your Notion settings by clicking your profile picture in the top-right corner, then select "Settings & members". Look for the "Notifications" section in the left sidebar.
You'll see options for different types of notifications. The email frequency setting controls how often Notion bundles updates into digest emails rather than sending individual notifications for every change.
Choosing the Right Frequency
Notion offers these email frequency options:
- Every 5 minutes – Only useful if you're constantly collaborating and need immediate updates
- Hourly – Good for active team environments where things change quickly
- Every 3 hours – Decent middle ground for regular users
- Every 6 hours – Works well for most people who check Notion daily
- Every 12 hours – Twice daily updates, morning and evening
- Daily – One digest email per day with all updates
- Every 48 hours – For lighter users who don't need frequent updates
- Weekly – Best for people who use Notion occasionally
Start with daily notifications if you're unsure. You can always adjust based on whether you're getting too many emails or missing things you need to know about.
What Gets Included in Email Notifications
These digest emails typically include:
- Comments on pages you're following
- @mentions of your name
- Changes to shared pages or databases
- Reminders you've set up
- Team updates if you're in a workspace
You can also control which specific activities trigger emails by adjusting individual notification settings for different workspaces and pages.
Custom Code Considerations
If you're using custom code in your Notion setup, be aware that some automations might generate additional notifications. Database automations, API integrations, and webhook triggers can all create extra activity that shows up in your email digests.
Consider this when setting your frequency. If you've got automated workflows running, you might want less frequent email updates to avoid notification overload.
FAQs
Can I turn off email notifications completely?
Yes, you can disable email notifications entirely in your settings. You'll still get in-app notifications when you're using Notion.
Do email settings apply to all my workspaces?
Email frequency is a global setting, but you can customize which types of activities generate notifications on a per-workspace basis.
What happens if I'm mentioned in a comment?
@mentions typically generate immediate email notifications regardless of your digest frequency setting, though you can disable this separately.
Can I get different frequencies for different workspaces?
No, the email frequency setting applies across all your Notion workspaces. You can only control which activities from each workspace get included.
Jargon Buster
Digest emails – Bundled notifications that collect multiple updates into a single email rather than sending individual messages
@mentions – When someone types your name with an @ symbol to notify you directly about something specific
Workspace – A shared Notion environment where teams collaborate on pages and databases
In-app notifications – Updates that appear within Notion itself when you're using the platform
Wrap-up
Getting your email notifications right makes a real difference to how manageable Notion feels day-to-day. Start conservative with daily or twice-daily emails, then adjust based on how much you're actually using the information you receive.
Remember that you're always getting in-app notifications when you're actively using Notion, so don't worry about missing urgent updates if you reduce email frequency.
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