Setting Up Wix User Roles for Better Team Management
TL;DR:
- Access Roles & Permissions in your Wix dashboard to create custom user roles
- Set up specific roles for site management, store operations, and content creation
- Only give team members the access they actually need for their tasks
- Proper role management keeps your site secure and running smoothly
- Review and update roles regularly as your team changes
Managing a Wix website with multiple team members doesn't have to be complicated. The platform's user roles feature helps you control who can access what, keeping your site organised while letting everyone do their job properly.
How to Set Up User Roles in Wix
Head to the Roles & Permissions section in your Wix dashboard. This is where you'll create and manage all the different access levels your team needs.
Common Role Types to Consider
Site Management Roles
Give these to people who need to handle general site settings, update contact information, or manage overall site structure. They don't need full admin access, but they do need more control than basic content creators.
Store Management Roles
Perfect for team members dealing with your Wix store. They can handle product listings, process orders, and manage customer queries without accessing other parts of your site.
Content Creation Roles
Set these up for blog writers, content managers, or anyone updating page text and images. They get editing access to content areas without touching critical site settings.
The key is matching the role to what each person actually needs to do. Don't hand out admin access just because it's easier.
Why Getting Roles Right Matters
Beyond keeping things organised, proper user roles help your site perform better. When fewer people have access to heavy admin functions, there's less chance of conflicting changes or unnecessary backend activity.
This matters for site speed too. Clean, controlled access means smoother operations, which can help with loading times and overall user experience.
Regular role reviews also prevent the common problem of people accumulating permissions they no longer need. Keep it tidy, and your site stays secure.
FAQs
Can I create multiple custom roles beyond the standard options?
Yes, Wix lets you build custom roles to match your specific team setup. You're not limited to their preset options.
What happens if I need to change someone's role later?
Go back to Roles & Permissions in your dashboard. You can edit existing roles or reassign people to different ones whenever needed.
Should I give multiple people admin access?
Generally, no. Keep full admin access to one or two people maximum. Most team members can work effectively with more limited, targeted permissions.
Jargon Buster
Roles & Permissions – Wix's system for controlling what different team members can access and edit on your website
Admin Access – Full control over all aspects of your Wix site, including settings, billing, and user management
Backend Operations – The behind-the-scenes processes that keep your website running, separate from what visitors see
Wrap-up
Getting your user roles sorted early saves headaches later. Start with the minimum access each person needs, then adjust as you learn how your team actually works together. It's much easier to add permissions than to clean up problems from giving out too much access from the start.
Ready to level up your website management skills? Join Pixelhaze Academy for more hands-on guidance.